Our handbook breaks down all of our policies and procedures required and must be follow for our program.
- Mon – Sat
- 06:00 am – 11:00 pm
- Sunday
- Closed
General Information
Greetings families! We look forward to becoming familiar with you and your children. Our program philosophy is to provide a safe and secure, but comfortable and fun-filled environment for your children with the intent to increase family values. We encourage all parents to be involved in the activities provided from the Ballard’s Den and to provide families with useful data about your children’s development. We look forward to working with you to meet the needs of each child. Our staff will work hard and together as a team for the sake of your children.
INSURANCE
This provider will not secure any insurance, the caretaker of each child must sign a statement acknowledging that the provider or any other owner of the home does not carry liability insurance as described.
Scheduled closings and Holiday closings
The daycare may be closed, up to two weeks (14 days) out of the year for vacation and parents will be given proper notice.
The following are days and Holidays that we are closed:
August 22nd-24th Vacation – TBA
September 2nd Labor Day- CLOSED
November 7th-9th Vacation – TBA
November 28th Thanksgiving – CLOSED
December 25th Christmas Day – CLOSED
WE ARE OPEN ALL NATIONAL HOLIDAYS THIS YEAR BESIDES LABOR DAY, THANKSGIVING AND CHRISTMAS DAY
Any holiday not listed that falls on a weekday, we are open.
We’ll give proper notice if there are any changes.
Enrollment & Disenrollment
Enrollment
The Ballard’s Den is a Type B home, and the provider operates under rules in Chapter 5101:2-14 of the Ohio Administrative Code. They are not employees of the County Department of Job and Family Services (CDJFS) or the Ohio Department of Job and Family Services (ODJFS). Many of the requirements in this handbook depend on your cooperation, including paying tuitions and fees l, as well as the submission of your child’s records (child medical statement signed by a licensed doctor or physician, health information, and emergency transportation authorization) in a timely manner. Also, you must provide written permission for your child to attend all field trips and routine trips
Enrollment Process
*Children's Records are confidential and shall only be disclosed to the CDJFS, the provider and to persons to whom the caretaker provides written authorization. The following forms are needed signed and returned prior to enrollment:
- The JFS 01234 "Child Enrollment and Health Information"
- A medical statement indicating that your child has been examined by a health care professional must be signed and submitted within 30 days of the child's first day of care.
- Your child must be examined at least once every 13 months and the medical statement completed, until your child enters the grade of kindergarten or above. Each year, the caretaker of each child must review the information on the enrollment form and sign the form again verifying the information is accurate.
- Liability Insurance Statement
- Important Dates/ Scheduled Closing/ Handbook Sign off
- Copayment and Fee Agreement
- Payment Policy Agreement
- JFS 01225 “Routine Trip Permission for Childcare”
- JFS 01218 “Basic Infant Information” (Infants only)
- JFS 01235 “Sleep Position Waiver” (Infants only)
- JFS 01236 “Medical/ Physical Care Plan” (if needed)
- JFS 01217 “Request for Administration of Medication for Childcare” (if needed
- Anytime there is a change to this information, it should be communicated to the provider immediately to assure that current information is always on file for every child.
Per policy, the first day the child must bring with them a change of clothes inside of a plastic bag.
Per policy, no toys from home should be brought and blankets will be provided during any sleep time by provider.
Disenrollment
*Situations that may require disenrollment of a child, if applicable.
- The Parent/caretaker must provide all medical/health info within the first 30 days of enrollment, on the 31st day your child is subject to disenrollment.
- In the event of persistent late payments, The Ballard’s Den reserves the right to suspend or terminate your child's enrollment.
- A 10-day notice will be provided before termination due to non-payment for private pay families.
- Publicly Funded Childcare families, the provider shall notify the CDJFS when the co-payment is delinquent more than two weeks from the date established in the written co-payment agreement. The family will then receive a 7-day notice before termination due to non-payment.
- Three (3) warnings will be given regarding timely pickup of the child at the end of the day. Anything beyond that will subject the child to disenrollment of services.
- Three (3) warnings will be given regarding proper notice of the child not attending for the day. At least a 1 hour minimum of notice should be given if the child will not be attending that day. Anything beyond that will subject the child to disenrollment.
- If your child(ren) is absent from daycare for 2 weeks or more I am not able to hold their spot for continued care unless we have communicated about their absence.
- We at Ballard’s Den work with children and parents to resolve behavioral issues. However, if there are behavior issues that continue to be of concern and endanger other children, your child may be disenrolled from the program.
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